GENERAL

Vacancy For Personal Assistant to CEO At National Security & Fire

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Vacancy For Personal Assistant to CEO At National Security & Fire

National Security & Fire formerly known as Chubb is a 100% South African owned company and proud to be associated with “Proudly South African”.  National is one of the most recognised security companies in South Africa and combines more than 185 years of safety and fire expertise with state-of-the-art technology with a highly skilled workforce providing customers with absolute confidence in their fire and security systems. We are committed to ‘making South Africa safer together’ with all stakeholders and to use improved safety and technology as a catalyst for growth and job creation. Together with our shareholders and their vast entrepreneurial backgrounds we are confident of realising this dream. We have also increased focus on our guarding division providing our customers with a holistic solution and would like to create synergies between our customers and the new National brand with integrated value offerings in the commercial sector.

We are looking for PA to CEO to join our dynamic team.

 

MAIN DUTIES

  • Responsible to provide exceptional administrative and secretarial duties the CEO through effective communications, planning and organising to ensure optimal use of his time.

 

  • Compile internal communication, high-level reports, business presentations, agendas, letters, and responses – effectively managing all mail and correspondence on behalf of the CEO
  • Manage and maintain all contact lists.

 

Manage diary and co-ordinate meetings:

  • Manage the distribution/collection of pre-meeting materials ensuring all pre-readings and reports are available before every meeting.
  • Take responsibility for arranging and coordinating all logistic requirements, including catering and taking minutes.
  • Attend to any outstanding actions resulting from meetings arranged and/or attended.
  • Assist the CEO in the preparation of presentations and/or the gathering of information required.

 

Board meetings

  • Take full responsibility for arranging and coordinating the logistics for these meetings.
  • Manage all travel, flight, accommodation, venue and transport arrangements.
  • Liaise with external travel agents for both local and international travel.
  • Compile detailed itinerary for CEO attending these meetings/gatherings.
  • Compile all board/information/investor packs for these meetings/gatherings.

 

Travel coordination

  • Make all travel, flight, accommodation and transport arrangements for any private and business trips taken by the CEO.
  • Liaise with external travel agents for both local and international travel.
  • Ensure all travel related invoices are correct and payments are made timeously and in line with agreed deadlines.

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CEO projects

  • Coordinate all internal meetings and feedback sessions from work stream leaders and take responsibility for arranging and organising all logistic requirements needed for these meetings/sessions.
  • Assist project sponsor and project managers (internal and external) in the preparation of presentations and the gathering of information required for meetings.

 

General office management

  • Ensure all CEO files are maintained, and all-important documents are appropriately filed and referenced.
  • Manage leave for CEO and their direct reports
  • Arrange farewell parties, donations, gifts and catering thereof.
  • Set up bi-annual KPA reviews with CEO & direct reports.
  • Process and prepare all payment requests, administrating company credit card, CEO expense claims and other payments.
  • Attend to any other ad-hoc activities required by the Company as instructed by the CEO.

QUALIFICATIONS & POSITION REQUIREMENTS

  • Grade 12
  • Own car and license – travel from time to time may be required nationally
  • Computer literacy
  • Secretarial related qualification

PERSONAL ATTRIBUTES

  • Highly organised and able to work under pressure – problem solver
  • Computer literacy crucial (Excel, Word, Power point)
  • Exceptional people skills with customer care a priority
  • Self-motivated
  • Attention to detail and accuracy
  • Team Player
  • Excellent communication skills
  • Excellent customer service
  • Confidentiality essential
  • Typing skills of at least 65 words per minute
Benefits include Medical Aid and Pension Fund.

How To Apply

Drop or Send your To Their Office Address

National Security
Private Bag X47, 1731 Wilropark, South Africa

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