Shoprite Is Recruiting Expense Creditors Clerk



Shoprite Is Recruiting Expense Creditors Clerk

To accurately capture all Marketing related invoices onto SAP and ensure that vendors are paid on time; to communicate in a timely manner with these vendors regarding any invoices queries, which may exist, in order to ensure a healthy relationship between the supplier and the organisation.

Qualifications Essential:

•Grade 12
Experience Essential:
•General exposure to the functionality of a financial department (1-2 years)
•SAP Experience (6 months – 1 year)

Knowledge Essential:

•Understand Shoprite’s expense Creditors Guidelines (internal) (6 months)
•Understand requirements for valid Tax Invoice (6 months)
•Clerical knowledge –procedures, systems, filing, records management systems (1 year)
•Customer and Personal service – knowledge of principles and processes for providing a client service (1 year)


•Understand company Julian Calendar (Internal)
Skills Essential:
•Computer Literate (SAP, Outlook, Excel-basic) – 1 year
•Information Organising – structure and classify multiple pieces of information – 1 year
•Information gathering – 1 year
•Reading Comprehension – understanding written sentences and paragraphs in work related documents – 1 year
•Time Management – 1 year

•Communication skills – 6 months
•Information ordering – 6 months
•Team Orientation
•Basic Mathematics

•Basic Accounting methods ( Debits & Credits)- 2 years

Job objectives

1.Invoice Administration

•Ensure that all invoices are received from suppliers and follow-up on this in a timely manner
•Capture invoices in SAP on a daily basis
•Assign correct invoices to specified cost centres as invoices are received on a daily basis
•Have invoices signed by Management
•Take original signed invoices to Finance Department for payment

2.Quality Checking

•Verify banking details and VAT numbers of new suppliers to avoid incorrect payment
•New vendor setup
•Verify that orders are signed and attached to invoices on receipt of invoices

3.Supplier Satisfaction

•Ensure supplier expectation and quality client services principles are maintained
•Ensure supplier complaints are addressed or referred within 24 hours
•Uphold professional ethics when dealing with suppliers
•Demonstrate competence in liaising with suppliers
•Exhibit behaviour that demonstrates a culture of service
•Good communication skills

4. Reporting

•Duplicate, download and compile information from financial records into monthly reports for Divisions and Head office
•Send monthly reports to Divisional and Head Office Public Relations managers to assist them with expense control
•Assist in some month end functions
(summarising costs, etc.)

5. Filing

•File and sort documents on a daily basis
•Maintain correct and up to date files on a weekly basis to ensure easy retrieval


• Working with people
• Adhering to principles and Values
• Planning and organising
• Delivering Results and Meeting Customer Expectations
• Following instructions and Procedures
• Achieving Personal Work Goals and Objectives

Applicant Feedback Policy Shoprite endeavours to provide feedback to all candidates whenever possible. However, if you do not hear from one of our Recruiters within 30 days, please accept that your application was unsuccessful

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