TECH & TELECOM

MultiChoice Group Vacancy For Executive Personal Assistant

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MultiChoice Group Vacancy For Executive Personal Assistant

MultiChoice Group is a South African company that operates the DStv Satellite Television service, a major satellite TV service in Sub-Saharan Africa. MultiChoice was formed out of the subscriber-management branch of the M-Net Terrestrial Pay TV company, and broadcasts the full range of M-Net channels on the DStv service.

Position Name
Executive Personal Assistant
Position ID
Reports to
Head: Customer Group
Direct Reports
No
Division
Customer Group
Department
Customer Group
Band
Org Structure
Key Customers
M-Net Channel departments, Suppliers, Creative Agencies, Production Companies, Media Operations, DStv Media Sales,DStv Digital Media, M-Net Corporate Affairs
Location
Johannesburg, Randburg
Purpose of the Position:
  • To maintain and provide complete support services to the Executive Head.
Key Performance Objectives
Tasks
Operational Delivery
  • To set appointments and meetings for the Executive Head as requested including regular one to one meetings with the Executive Head direct reports.
  • To service meetings, including preparation of meeting papers, boardrooms obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
  • Respond and advise efficiently to all electronic or verbal enquiries for the Executive Head and other staff, using your own initiative
  • To liaise effectively with internal divisions and external organisations on behalf of the Executive Head.
  • To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the office
  • To be responsible for monitoring the use of operations budget. Submitting receipted returns to the Finance Division. To submit expenses claims, both internal and external, on behalf of the Executive Head.
  • Monitor monthly expenditure of operational and travel budgets, develop relevant reports to draw attention to anomalies and implement changes
  • Liaise with Finance department on requirements and SAP reporting
  • Capture invoices
  • Organising travel and preparing complex travel itineraries
  • To plan and implement hospitality arrangements for the Executive Head, including provision of hospitality for visitors
  • Answering calls and liaising with clients competently
  • Sourcing and ordering stationery and office equipment
  • Organise internal divisional functions and events
  • Adhoc requests
Qualifications
Essential
  • Secretarial Diploma/Office management
Experience
  • Minimum 5 years Personal Assistant experience at Executive level non negotiable
  • Extensive solid knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Previous knowledge and experience on SAP essential
Functional Competencies
  • Exceptional attention to detail
  • Travel procedures and processing claims
  • Administration (including filing)
  • Document processing
  • Executive PA experience
  • Draft written correspondence (good spelling and grammar)
Behavioral Competencies
  • Organizational and planning skills
  • Strong, effective communication skills
  • Networking skills
  • Good interpersonal skills
  • Proactive and able to work autonomously when necessary
  • Strong understanding of customer and market dynamics and requirements

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Closing Date (Period for Applying) – External: 08-12-2018

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